Dear Exhibitor,

The objective of the Exhibition Manual is to let you know what is being done to ensure that PRINTPACK INDIA 2009 is the biggest and most successful event ever.

The Manual is intended to provide you information on elements necessary for a successful Exhibition and a checklist of activities that could be undertaken to get the maximum mileage from exhibiting at the show. Essentially, it is an information resource on various activities.

The Manual has been designed to make it logical and easy to follow.

Hence, make most of the contents of this Manual to make PRINTPACK INDIA 2009, a cherish able event. See you at PRINTPACK INDIA 2009.

Thank you very much for your kind cooperation.

Yours sincerely,



(Kuldeep Singh Khurana)
General Secretary
 

EXHIBITORS MANUAL OF PRINTPACK INDIA 2009

 

1.0. ITPO

India Trade Promotion Organisation, the premier trade promotion agency of the Ministry of Commerce and Industry (Government of India), is committed to showcase excellence achieved by the country in diverse fields especially trade and commerce.

ITPO provides a wide spectrum of services to trade and industry and acts as a catalyst for growth of India’s trade. ITPO approves holding of international trade fairs in India and regulates holding of various expositions in India primarily to avoid any duplication of efforts while ensuring proper timing. It manages India’s world class exhibition complex which is constantly upgraded to keep it in a high standard of readiness. Spread over 149 acres of prime land in the heart of India’s capital, New Delhi, Pragati Maidan offers about 61,290 Sq. Mtr. of covered exhibition space in 16 Halls, besides 10,000 Sq. Mtr. of open display area. The state-of-the-art exhibition halls have enhanced the appeal of Pragati Maidan as the ideal centre for an increasing number of fair organizers and business visitors from different parts of the world.

ITPO has an extensive infrastructure as well as marketing and information facilities that are availed by both: exporters and importers. ITPO’s overseas offices at New York, Frankfurt, Tokyo, Moscow and Sao Paulo assist buyers seeking information relating to sourcing products from India and providing opportunities for enhancement of India’s trade and investment.

Similarly, ITPO’s Regional Offices at Bangalore, Chennai, Kolkata and Mumbai, through their respective profile of activities, ensure a concerted and well coordinated trade promotion drive throughout the country.
 
 

 

1.0.  IPAMA

Indian Printing, Packaging & Allied Machinery Manufacturers Association (IPAMA), an independent apex body for promoting the interests of Indian Graphic Arts Industry is the co-organiser of PRINTPACK INDIA 2009.

IPAMA is the only body of manufacturers of machinery, inclusive of Printing, Packaging & Allied Machinery, organising National and International Exhibitions of on-going technology and state-of-the-art equipment, Seminars, Conferences and Workshops.

IPAMA is a two-way conduit. Matters of concern to the Industry are taken up with the Government of India and other National and International Associations. The outcome of interaction are disseminated amongst the members.

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2.0   Name of Exhibition, Dates, Timings & Venue

 

 
3.0   Location Map of Pragati Maidan

4.0   Layout of Pragati Maidan

 

India Trade Promotion Organisation Pragati Maidan, Pragati Bhawan, New Delhi – 110 001.


11.0 KEY CONTACTS
 

 

Indian Printing Packaging and Allied Machinery Manufacturers’ Association (IPAMA)
C – 54, Sector – 62, Institution Area, Noida. – 201 307.
 

 

12.0    PRINTPACK INDIA 2009 – Profile

PRINTPACK INDIA 2009 is another landmark in the business cycle. It is tailored to provide a Global forum to the industry, to know about new products and services, change in technology and conduct business. It will be an ideal opportunity for manufacturers of machinery to meet the end users of their machines, for mutual benefit. Highlight will be India design, devised and produced world-class Graphic Arts equipment & machinery. It will be not-to be missed opportunity for marketing, joint venture and outsourcing of components and even skill man power.

While, time-tested and traditional printing and packaging continues to be strong and shall form core of the exhibition, the future belongs to DIGITAL. The Thrust will be on Colour Printing, Packaging, Post-press and Finishing. This will be reflected in the exhibit’s profile.

At PRINTPACK INDIA 2009, entire gamut of activities from content creation to output and state-of-the-art technology will be on display.

PRINTPACK INDIA 2009 will be highly informative show window of the industry and the technology of the times. It will be future trend-setter.


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13.1     Exhibits

Only products manufactured by the exhibitor and related to Graphic Arts Industry will allowed to be displayed.

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13.2     Eligibility for Participation

a)      Manufacturers and Traders of Printing machinery, components, accessories and parts.

b)      Manufacturers and Traders of Packaging machinery, components, accessories and parts.

c)      Manufacturers and Traders of Allied machinery, components, accessories and parts.

d)      Representatives of Printing, Packaging & Allied Machinery Associations and Embassies and Trade Offices representing their countries in India.

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13.3.   Participation & Subletting

There is no legal right of participation accruing to anybody. ITPO/IPAMA has sole discretion to deny participation to any applicant without assigning any reason therefor.

Subletting or transferring of stall space to a third party is forbidden. Exhibitors will not be allowed to display products which are not included in the application forms submitted to ITPO/IPAMA. Prior permission is required to be obtained from ITPO/IPAMA for any alterations in the exhibits list.

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13.4.  Minimum Space Booking

Under Shell space, the minimum area to be booked is 15 Sq. Mtrs. (5M frontage X 3M depth) and more in multiples thereof. Under Bare Space, the minimum area to be booked is 75 Sq. Mtrs. and more in multiples of 15 Sq. Mtrs.

Fraction of Sq. Mtr., if any, will be rounded of to the nearest higher full Sq. Mtr. for the purpose of calculating rent. If the area allotted to participants varies from the area applied for, to suit the requirements of overall layout of the Exhibition, the exhibitors will be liable to pay rent for the area actually allotted.

Taking into account the large number of visitors to PRINTPACK INDIA 2009, minimum 40% of the area of the stall should be left free by the exhibitors for the movement of visitors to avoid congestion.

Participants are advised to bear this factor while booking the space.

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13.5.  Payment

All payments should be remitted through an Account Payee Cheque or Demand Draft, drawn on any scheduled Bank and payable at par at New Delhi in favour of IPAMA – PRINTPACK INDIA 2009 or India Trade Promotion Organisation.

Full & Final payment should be made on or before 29 November

SIGNATURE/DATE _____________________________

FULL NAME   ________________________________

DESIGNATION _______________________________

For Official use only:

Please provide _______________  KW Power load from ____________  to _________  to the above named exhibitor at their Stall No. ______________  Hall No. ______________  . Requisite payment received.

Signature __________________________

Name    ____________________________

Form II (Ref. Para 13.15)
PLAN FOR BARE SPACE

Participant’s Name_____________________________________________
Address _____________________________________________________ ____________________________________________________________
____________________________________Pin______________________
Phone______________________________ Fax______________________
E-mail_____________________________________
Stall No.______________________________ Hall No.__________________

Note :

1. Plans should be submitted to ITPO’s / IPAMA’s office latest by 13th December 2009, in triplicate. Construction work will not be permitted to commence unless plans are approved. One copy will be returned to the participant once it has been approved, showing modifications, if necessary

2. Please attach your plans with this form and send to ITPO/IPAMA.
 
 

SIGNATURE/DATE ____________________

FULL NAME _________________________

DESIGNATION _______________________

Form III (Ref. Para 13.15)
STAND POSSESSION

Participant’s Name_____________________________________________________
Address _____________________________________________________________
____________________________________________________________________
___________________________________________ Pin______________________ Phone___________________________________ Fax_________________________
E-mail_______________________________________________________________
Stall No.__________________________ Hall No._____________________________
 

Please hand over possession of space allotted to us, to our representative :

Name :_____________________________________________________________
Designation :_________________________________________________________

Signature of Representative
With Company’s Rubber Stamp

Accountant

Received Possession of Stall No.: _______________  Hall No. __________________
Name_________________________ Designation____________________________

Signature

Form IV (Ref. Para 13.20)
SITE HANDLING OF EXHIBITS

To be sent directly to Material Handling, Agency before 15th December 2008

Participant’s Name__________________________________________________
Address __________________________________________________
________________________________________________________________
_______________________________________ Pin_______________________
Phone_________________________ Fax________________________
E-mail____________________________________________________
Stall No.________________________ HallNo.____________________

SIGNATURE/DATE __________________
FULL NAME _______________________
DESIGNATION ____________________

TARIFF FOR FREIGHT FORWARDING AND ON-SITE HANDLING OF MATERIAL IN
PRINTPACK INDIA 2009, New Delhi

           (ii) Heavy Lift Surcharge

            a)      Single piece weighing between 3000 Kgs. to 5000 Kgs.: surcharge @ 25% extra.

            b)      Single piece weighing between 5001 Kgs. to 8000 Kgs.: surcharge @ 35% extra.

            c)      Single piece weighing more than 8000 Kgs.: surcharge @ 50% extra.

            d)      The above charges are applicable from 0930 – 1930 hrs. For services required after these   
                      hours an overtime surcharge of @ 25% shall              be applicable on the above.

Form V (Ref. Para 13.28)
BUSINESS VISITORS GUIDE ENTRY FORM FOR PRINTPACK INDIA 2009
PRAGATI MAIDAN, New Delhi

Participant’s Name       :________________________________________________
Address :___________________________________________________
_____________________________________________     Pin :________________
Phone   :_____________________   Fax :_________________________
E-mail :_________________________Website:_________________________
Stall No.:_________________________ Hall No.:___________________

Name & designation of Chief Executive : ____________________________________
Contact Person :___________________________________________________

Products On Display (Specially mention about launching of new products, if any) in not more than 100 words:
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________

SIGNATURE/DATE___________________
FULL NAME_______________________
DESIGNATION ____________________

Note :

1)  Details should be typed or written in capital letters.

2)  The form duly completed should reach ITPO’s / IPAMA’s Secretariat, on or before 20th December 2008. Entry received after this date will not be entertained.

Form VI (Ref. Para 13.32)
HOSTESSES

Participant’s Name ______________________________________________________
Address ______________________________________________________
_____________________________________________________________
_______________________________________  Pin __________________
Phone ___________________________  Fax ________________________
E-mail _______________________________________________________
Stall No. _________________________  Hall No. ____________________

Please arrange to provide ________  No. of Lady Hostesses at our Stall @ Rs. 850/- per person, per day + Service Tax as applicable.

Enclosed is an Account Payee Cheque / DD No. _________________  dated ____________________  for  Rs. __________________________  drawn on ________________________________  in favour  of  IPAMA PRINTPACK INDIA 2009.
 

SIGNATURE/DATE __________________

FULL NAME _______________________

DESIGNATION _____________________

Form VII (Ref. Para 13.33)
SECURITY

Participant’s Name _______________________________________________
Address________________________________________________
______________________________________________________ ________________________________________  Pin ___________________
Phone ___________________  Fax __________________________
E-mail__________________________________________________________
Stall No. _____________________  Hall No. __________________

Please arrange to provide _________  Nos. of Security Guard at our Stall @ Rs. 185/- per person,  per 8 hours shift + Service Tax as applicable.

Enclosed is an Account Payee Cheque / DD No. _________________  dated__________________ for Rs._______________    drawn on _______________  in favour   of IPAMA PRINTPACK INDIA 2009.
 

SIGNATURE/DATE __________________

FULL NAME _______________________

DESIGNATION _____________________

Form VIII (Ref. Para 13.36)

SIGNATURE/DATE __________________

FULL NAME _______________________

DESIGNATION _____________________

Annexure – I (Ref. Para 13.20)
NAME & ADDRESSES OF OFFICIAL AGENTS FOR FREIGHT FORWARDING
AND ON-SITE MATERIAL HANDLING FOR PRINTPACK INDIA 2009

NAME & ADDRESSES OF OFFICIAL AGENCY FOR CONSTRUCTION AND INTERIOR
DECORATION OF STALLS IN PRINTPACK INDIA 2009

Annexure – III (Ref. Para 13.31 (a))
RENTALS FOR EXTRA ITEMS OF FURNITURE

Annexure-IV (Ref. Para 13.31(c))
NAME & ADDRESS OF TRAVEL AGENT IN PRINTPACK INDIA 2009

Annexure-V (Ref. Para 13.32)
NAME & ADDRESS OF AGENCY FOR PROVIDING LADY HOSTESSES IN
PRINTPACK INDIA 2009

Annexure-VI (Ref. Para 13.33)

NAME & ADDRESS OF AGENCY FOR PROVIDING SECURITY GUARDS IN
PRINTPACK INDIA 2009