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RULES & REGULATION OF PARTICIPATION
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- Participation : Application for participation is to be
made in the prescribed form. Approval of participation and exhibits will be at
the sole discretion of ITPO.
- Minimum Space Booking : Minimum is 15 Sq. Mtrs. for Shell
and 75 Sq. Mtrs. for Bare Space.
- Catalogue Entry : Catalogue Entry is free.
- Payment Schedule : 50% advance payment for booking of
space with Application Form. Full and final payment by 30th November 2008.If
the payment is not received by due date, the allocated space will become void
and made available to other exhibitors. No refund will be made on cancellation
or reduction of space.
- Allocation of Space : Space allocation will be done by
ITPO on first-come-first served basis, only on receipt of duly completed
application form along with 50% payment. Space will be allotted to
participants only. No subletting allowed. Decision of ITPO will be final and
binding.
- Possession of Space: Possession of Space will be given
only on receipt of full payment, including licence fee, electricity and water
charges etc. Possession will be given 3 days before the opening of the
exhibition. Display will have to be completed 2 days before opening of the
exhibition.
- Construction of Stand : The interior design of the stand
will have to be within the architectural controls specified by ITPO. Interior
design will have to be approved by the Architect of ITPO before undertaking
actual construction. Participants will not be allowed to use passages inside
the Hall or space outside the Hall for construction and painting work of stand
and for storage of exhibits. ITPO has the right to levy penalty in such cases
or to recover damages. Work regarding construction of stands will be permitted
only within the area allotted. Use of any type of Loudspeakers or Musical
Instruments inside the stall, causing noise above 60 decibels (dB), which may
cause annoyance to other exhibitors/visitors, is strictly forbidden.
Participants will be responsible for removal of waste material at least 24
hours before the opening of the exhibition. Cleanliness and maintenance of
stand will be the responsibility of the participants.
- Operation of Stand : No stand will be left unattended
during the exhibition. Staff of participants must be present at least one hour
before opening of the exhibition. No activity which in the opinion of ITPO
amounts to nuisance or annoyance will be caused by the participants. ITPO
shall have the right to take remedial action in such cases. Exhibits must not
obstruct passages. Fire extinguishers, cable terminals for phone connection,
outlets for electricity and water must not be obstructed.
- Vacation of Space : Space will have to be vacated within
2 days of the close of the exhibition, failing which, participants will be
required to pay penalty as prescribed by ITPO and ITPO will have the right to
remove the exhibits / materials etc., of participants at the risk and cost of
participants. Storage of exhibits in the open area will not be permitted after
the closure of the exhibition and will attract penal rent of Rs. 55/- per Sq.
Mtr. per day.
- Storage of Empty Cases : Empty cases will not be allowed
to be kept anywhere in Pragati Maidan. These will have to be removed at least
24 hours before the opening of the exhibition, failing which, ITPO will have
the right to confiscate them.
- Security : ITPO will make the general security
arrangements. However, participants will be responsible for the security of
their exhibits and stall. They will make security arrangements of their stalls
through Security Agencies approved by ITPO.
- Fire Prevention : Participants will keep and maintain
fire fighting equipment within their stalls as per safety regulations.
- Insurance : Participants will insure their exhibits,
display material, against loss, damage, theft, fire or any cause whatsoever.
They will also obtain 3rd Party insurance cover for construction period,
exhibition period and dismantling period.
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IPAMA NEWS |
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IPAMA BULLETIN |
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